Description : REGIONAL SECRETARY SUPPORT. Company : Motor Industry Bargaining Council. Location : Bloemfontein, Free State

Duties and Responsibilities

• Diary management
• Perform general administrative duties
• Create, transcribe, and distribute meeting agendas and compile minutes.
• Prepare post meeting correspondence and reports
• Answer phone calls and direct calls to appropriate parties or take messages.
• Establish and maintain a comprehensive filing system
• Research, price, and purchase office supplies.
• Manage supplies and stock to ensure adequate levels are kept
• Obtains quotes and issues order notes after Managers approval
• Receives invoices and statements and submits for approval and submit to SSC Finance for payment
• Checks progress of payments and liaises with service providers on information/documentation required
• Handle own correspondence
• Oversee booking of boardrooms and arrange refreshments
• Coordinate project-based work

Qualifications

• An appropriate Grade12 Certificate and /or equivalent academic qualification
• Tertiary qualification in office administration pre- requisite
• At least 4 years secretarial experience required
• Must be able to communicate in English . Any other languages will be advantageous.
• Must be able to handle own correspondence
• In possession of a current valid driver’s license
• Advanced Computer literacy (Word, Excel and PowerPoint)

Knowledge/Experience/Skills/Requirements

• Above average verbal and written communication and listening skills
• Ability to build strong effective relationships with colleagues and stakeholders.
• Must have good analytical skills with attention to detail
• Must have good conflict handling skills
• Strong persuasion skills
• Report writing skills
• Above average administration skills
• Strong organizational and planning skill